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Frequently Asked Questions

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Registering Yourself

 

Why do I need to submit my documents to rent from Primes & Zooms?

We need to know our customer well since we normally rent without any collateral or deposit. We also need to ensure that nobody is stealing your identity and attempting to impersonate you.

 

I need the equipment today. Can I submit my registration right away and still expect to be able to rent from you? Alternatively, can I leave one of my original documents with you?

We need at least two days’ time to verify and complete your registration. We will not be able to complete the registration in time for you to rent on the same day. We also do not allow rentals against deposit of your original documents.

 

Is registration a mandatory requirement to rent any equipment? Do I need to register for every rental?

Yes. Registration is a mandatory and one time requirement for you to rent with us. In case more than 6 months have passed since your last rental, you may be asked to re-submit your documents. When a document’s validity expires (as happens with rent agreements, passports, driving licenses), we request you to furnish a valid document to keep your registration active.

 

Can I register and submit the documents in person by visiting your office?

We do not accept registrations at our office. You may, however, submit the form with your data and photo first and email the documents separately to us from the email ID used for registration.

 

What documents do I need to submit at the time of registration?

Please refer the section on Attachments (Parts A, B, C) of the registration form for details of which documents we accept for registration.

 

Do you charge a registration fee?

No fee is charged for registration, it is free.

 

Will my documents and personal information be shared with anyone else for any reason whatsoever?

We do not share your details with any external agency except in cases of theft, default, fraud and other criminal activities in which case this information is used for the recovery of our assets.

 

I am staying in my current city of residence on a temporary basis (hostel / PG / office accommodation) and cannot furnish an electricity bill as an address proof. How can I complete my registration?

We recommend you to submit the registration form with the available documents and write to our registration team at registration-at-primesandzooms-dot-in about the unavailability of any particular document. Do note, however, that incomplete documentation may lead to the rejection of your registration.

 

Why do I need to submit a post-dated cheque (PDC), in spite of submitting all the documents required for registration? (Also: I did not get my PDC along, can you still give me the equipment?)

For customers who reside in cities other than Pune and in certain other high-risk cases, we may request you to submit a returnable post-dated cheque (PDC) bearing the value of the equipment being rented. When a PDC is required for renting, this will be informed to you at the time of registration or confirmation of your booking. If the PDC is not submitted at pick-up (or home delivery), we regret that we will be unable to hand over the equipment and this will be treated as a cancellation by you.

 

 

 

 

 

Making a Reservation

 

How are rental durations calculated?

If you need the equipment for 1 day, for example on April 7, we make the equipment available for you to pick up a day before (April 6) at 4:00 pm. You can use the equipment on April 7. You will have to return the equipment before 12 noon of April 8. We charge you only for one day, i.e. April 7. The buffer time on April 6 and April 8 is provided to accommodate exceptions on your as well as our end. You should NOT plan to use the equipment during this buffer duration. You will be charged for an extension only if you pick up equipment earlier than 4 pm on April 6 or return it later than 12 noon on April 8. If your equipment is not available at the start of the buffer time (4:00 pm), we will inform you of this so that you can plan to pick it up later during the buffer period.

 

Why am I expected to pay for a cancellation?

When we reserve equipment for you, it is held against all competing inquiries. Once you confirm your reservation, we turn down inquiries from all other customers for that equipment. In this scenario, when you cancel your reservation at short notice (within a week of the pickup date), this is very likely to leave the equipment idle and hence is treated as a cancellation.

 

What is your cancellation policy?
  • Reservations will be cancelled / modified only by email from the customer’s registered email ID. No verbal cancellations or modifications will be actioned. The date of receipt of the email will be treated as the date of intimation of cancellation.
  • Reservations can be cancelled wholly or partly upto 7 days before the pickup date of the original rental period without any charges. Reservations cancelled within 7 days from the pickup date will be charged 50% of the total rent as cancellation charges.
  • In the case of no-shows or cancellations on the day of pickup, the full rent will be charged even if the items are not picked up by the customer.
  • Modifications to rental periods or items may be treated as cancellations if the revised order value is lower than the value of the original order.
  • Rentals can only be extended after our formal confirmation. Such extensions are charged at the rate of 15% of the per-day rent for each hour of extension beyond the return time.
  • It is the customer’s responsibility to inform us immediately of any potential delays in the return. Failure to do so will result in the extension being treated as an unauthorised extension.
  • Extensions without our explicit confirmation will be treated as unauthorised extensions.
  • Any unauthorised extension will be treated as a new rental and charged at 1.5 times the normal rental rate. Additionally such an extension may also incur lost rental charges for any rentals that could not be delivered due to the extension. Unauthorised extensions may, at our sole discretion, be treated as default and will be sufficient cause to initiate recovery proceedings.

 

I will only use the equipment for a day although I will be in transit for the remaining X days. How will my rental charges be calculated?

Regardless of how many days you actually use the equipment, your rental will be charged as per your pickup and return dates. Please do not request for a non-chargeable early pickup or late return beyond your pickup and return buffers as we will not be able to accommodate these requests.

 

If I am renting equipment for alternate days, can I keep it with me for the entire duration including the intermediate day that I am not renting it for?

If you intend to rent equipment for alternate days, each rental is treated as a separate order and must be picked up and returned as per the individual scheduled times. If you retain the equipment for the intermediate day, you will be charged for that day as well.

 

I have picked up the equipment but my shoot has been cancelled/postponed due to factors beyond my control. Will this be treated as a cancellation?

Yes this will be treated as a cancellation and charged as per our cancellation policy.

 

Can I get a discount? Are the rental charges negotiable?

We offer a reducing rate as the rental duration increases. Additionally, we run promotional offers on certain equipment. Apart from these, our charges are not negotiable.

 

Can I modify my rental order after I have picked it up?

Modification of your rental order after it is picked up is possible only under certain circumstances. Please contact your booking representative as soon as you realise that you may have to modify your rental order.

 

I do not live in any of the cities that P&Z services, but I want to rent from Primes and Zooms. Is this possible?

Depending on your specific case this may or may not be possible. Please get in touch with our registration team for assistance around this.

 

Why should I pay if I have booked but not picked up the equipment from your office?

If you fail to collect your order and also do not inform us about this, you will be charged fully for your order. We treat this as a no-show. Repeated incidences of no-shows may lead to blacklisting and automatic cancellation of all your future orders.

 

What are the payment modes you accept?

We accept online payments through our payment gateway and Credit/Debit cards and cash at our office. We also accept payments through Paytm. We do not accept cheques or foregin currency.

 

 

 

 

 

Collecting and Returning Equipment

 

I did not inspect the equipment when I picked it up as I was running late for my shoot. Is this a valid argument in my favour if the equipment is damaged at the time of return?

No. You are expected to inspect the equipment and let us know of any problems with it before you pick it up. In case of a home delivery, you need to inform us within two hours of the delivery being completed.

 

Although my pickup time for a regular rental starts after 4pm, I have been informed that I should pick it up after 6pm. Why is this happening?

You may be requested to pick your equipment up later than the normal pickup time if the earlier return is delayed beyond the normal interval we provide for between orders or if the equipment has been returned damaged. These are factors beyond our control and we therefore request you to not plan to use the equipment during the buffer time.

 

I have just finished my shoot and am in the vicinity. Will I get a discount or refund if I return the equipment earlier than my scheduled return time?

No discount or refund will be given if the equipment is returned before the actual return date and time.

 

Can I pick my equipment up earlier than my scheduled time?

Provided the equipment is ready for collection, you may pay an early pickup charge of 15% of the per-day rent per hour and pick it up before your scheduled time. If you need an assurance of early availability, you should plan your rental accordingly.

 

I am using a certain piece of equipment for the first time, can you educate me in its use?

A detailed explanation of the usage of any equipment is beyond the scope of our services. We may be able to help you with any specific queries about the equipment.

 

I am unable to come for my equipment pick-up personally, can I send my relative/friend for the same? / My friend will be using the equipment that I am renting, can he pick it up himself?

We do not allow on-behalf pickups. In very rare cases we may allow this subject to an email request from you to delegate the pickup. However, all reposibility for the rental will be yours. If you belong to a corporate entity or production house, you may send us a one-time email authorising certain persons from your organisation to collect equipment on your behalf. However, you will continue to carry resposibility for the rental in your personal capacity.

 

Is your equipment insured?

No, the last time we checked, insurance companies refused to cover rental assets. If you feel you need insurance for your rental, you will have to arrange for your own production / travel insurance.

 

Can I carry your equipment out of India? Do you provide the supporting documents for the same?

You can carry our equipment out of India. We provide a declaration certifying that the equipment that you are carrying is rented from us to help you establish the origin of the equipment on your return to India.

 

Do you provide any software that is required to view / process the photos and videos shot with your equipment? Do you provide support in cases where media shot using your equipment does not open on my computer? Do you help with data recovery?

Software licensing terms do not allow us to bundle OEM software with our rentals. Support for troubleshooting data-related problems is beyond the scope of our services. At best, we may be able to point you in the right direction for getting help with your problem but we do not carry any responsibility to solve it.

 

 

 

 

 

When Things Go Wrong

 

What is the difference between voluntary and involuntary disclosure of damage and loss?

Any damage or loss reported to us at the earliest possible time after it occurs along with full details of the incident is treated as voluntary disclosure. Damage or loss reported after an unreasonable delay or detected only during the return inspection is treated as an attempt to conceal or an involuntary disclosure. Voluntary disclosures help us perform timely and appropriate repairs as well as plan for substitutes for the next renter. They may, therefore, be eligible for some relief in the calculation and payment of damages and replacement cost. Involuntary disclosures, on the other hand, leave the next renter in a lurch and are not eligible for any such consideration.

 

What is the process for handling damage once it is identified?

The equipment is sent to the authorised service center. Once we receive the repair estimate from them, this is shared with you along with an explanation of what work has been done as well as what portion of the repair charges will be passed on to you. Once the repair has been completed to our satisfaction, the final repair charge payable by you will be shared with you. As a general rule, any damage due to wear and tear or manufacturing defects is not passed on to you. In cases of total loss, the calculation of the replacement cost will be shared with you along with the payment terms.